When crafting a press release, publication, or letter, the rules for when and how to use academic or job titles can seem confusing. Virginia Tech follows the Associated Press Stylebook for guidance. Here are some general guidelines and examples to follow.
The rule of thumb is to capitalize academic titles that precede an individual’s name but lowercase academic titles that follow a name.
- Capitalize academic titles that directly precede individual names. Note: Capitalizing “professor” or “assistant professor” before a name is an exception to AP Style. Ex: Dean Vernon Wormer, Professor Severus Snape
- Lowercase academic titles when they are used without a specific name. Ex: the dean, a professor of potions
- Lowercase academic titles that follow the name of an individual. Ex: Vernon Wormer, dean of Faber College; Severus Snape, professor of potions
- Capitalize University Distinguished Professor and Alumni Distinguished Professor whether or not they precede a name. If an area of study is included, capitalize it.
- Capitalize all professorships and endowed chairs, whether or not they precede a person’s name.
With job titles, capitalize formal job titles that directly precede a person’s name but lowercase job titles that follow a person’s name, are used without name, or are more like job descriptions than formal titles. Continue reading