Club Re-Registration

From Division of Student Affairs:

Hello Leaders!

We are excited to announce changes coming your way regarding student organization re-registration. Re-registration for the 2016-2017 academic year will look very different. Please read this post in its entirety to learn about all of the changes that are taking place.

  • ​Re-registration Deadlines– a big difference!
    • ​In the past, re-registration has opened around mid-August and was rolling all year long.
    • This year, re-registration will open on March 22 and will close on Friday, September 16.
    • If your organization is not re-registered by Friday, September 16, you will have to wait until the following academic year to re-register.
  • ​A new facet of re-registration is a requiredRe-Registration Workshop.
    • ​These will take place three times a week from March 22 through April 30. They will also be offered at various times over the summer and in the fall.
    • Before your organization can complete re-registration in GobblerConnect, someone who will be in a leadership role for the 2016-2017 academic year must attend a workshop.
    • The schedule can be found here:
Day Time Location
Tuesday, March 22 3:00-5:00 p.m. Brush Mountain B, Squires
Thursday, March 24 10:00-11:30 a.m. Brush Mountain B, Squires
Monday, March 28 1:00-2:30 p.m. Room 219, Squires
Tuesday, March 29 3:00-5:00 p.m. Brush Mountain B, Squires
Thursday, March 31 10:00-11:30 a.m. Brush Mountain B, Squires
Monday, April 4 11:00 a.m.-12:30 p.m. Room 219, Squires
Tuesday, April 5 3:00-5:00 p.m. Brush Mountain B, Squires
Thursday, April 7 5:30-7:00 p.m. Room 219, Squires
Monday, April 11 11:00 a.m.-12:30 p.m. Room 219, Squires
Tuesday, April 12 3:00-5:00 p.m. Brush Mountain B, Squires
Thursday, April 14 5:30-7:00 p.m. Room 219, Squires
Tuesday, April 19 3:00-5:00 p.m. Brush Mountain B, Squires
Wednesday, April 20 11:00 a.m.-12:30 p.m. Brush Mountain B, Squires
Thursday, April 21 5:30-7:00 p.m. Room 219, Squires
Monday, April 25 1:00-2:30 p.m. Room 219, Squires
Tuesday, April 26 4:30-6:00 p.m. Room 300, Squires
Wednesday, April 27 10:00-11:30 a.m. Room 219, Squires
    • If you have a laptop computer, please bring it with you. There will be an opportunity to re-register your organization during the workshop.
    • As a current officer in your organization, please be sure to give your new leadership administrative access on your GobblerConnect page. It can be done via these easy steps:
      • Select Roster
      • Manage Roster (the new leadership will have to be on the roster before they can be added as leaders)
      • Find member > Edit Positions
  • Once your organization has attended a workshop, they can complete re-registration via GobblerConnect.
    • Directions for re-registering will be given during the workshop.
  • Benefits of early re-registration and what you’ll miss out on if you don’t!
    • Communication and Updates
      • Re-registering your organization earlier allows the organization to receive the most up to date information from Student Engagement and Campus Life.
      • Updating your organization allows for a more seamless transition between officers and more continuity in the organization’s programming and functions.
    • Gobblerfest
      • This year, your organization must be re-registered for the 2016-2017 academic year BEFORE you can register for Gobblerfest.
      • Registration for Gobblerfest will open on April 18 and close on August 1 (or when it is full).
      • Again, if your organization is not re-registered by August 1, you cannot participate in Gobblerfest.
    • Room Reservations
      • Space reservations, for the 2016-2017 academic year, through the Event Planning Office in Squires Student Center, will open on May 1.
      • Any organization who is re-registered by May 1 will be able to make room reservations at that point.
      • This DOES NOT apply to academic spaces. Those rooms will be eligible for reservation 6 days after the start of the 2016-2017 academic year.
    • Student Budget Board Funding
      • To be eligible to apply for funds through Student Budget Board, your organization will need to be re-registered by Friday, September 16, 2016.
      • Funding Workshops will still be required and offered on a regular basis, beginning in the fall semester.

We are excited about the opportunities that these changes provide and know that this will help create a smoother and more holistic process for each of your organizations!

If you have any questions, please feel free to reach out at any time. You can email us at stuact@vt.edu or stop in and see us in Squires 225.

With gratitude for all you’ve done to shape our Hokie Community,

– Your Student Engagement & Campus Life Team

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