Winter closing reminder

Virginia Tech employees are reminded that the university will be closed for winter break from Monday, Dec. 24, 2012, through Tuesday, Jan. 1, 2013, and open again on Wednesday, Jan. 2, 2013.

All employees who earn annual leave must use annual or other appropriate leave balances to cover the three winter closing days from Dec. 26 through Dec. 28. These days are NOT holidays — employees must use leave to cover these three days.

Supervisors must approve any exceptions, but are strongly encouraged to be flexible and fair with employees and their individual work situations and personal circumstances in accordance with existing leave and alternative work policies. Salaried employees who do not work and have insufficient leave balances to cover the winter break will be placed in a leave-without-pay status in accordance with state and university leave policies.

Certain departments may remain open due to the nature of the work; in some cases, minimal or full staffing may be necessary. Each department head has the authority to designate the employees required to work during the winter break to support necessary university or departmental operations or functions. Normal holiday compensatory leave policies will apply when employees work on one of the officially designated state holidays. During the winter break, departments must make arrangements to retrieve, on a regular basis, communications (e.g., voicemail, email, etc.) from the public and provide a timely and appropriate response.

The resolution approved by the Virginia Tech Board of Visitors is available online.

For more information contact the Department of Human Resources Service Center at 540-231-9331.

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